Privacy Policy

Privacy Policy

Last updated: November 2025

Company: V1 Recruitment Ltd

Address: First Floor, Swan Buildings, 20 Swan Street, Manchester, M4 5JW

Website: www.v1recruitment.com

Email: privacy@v1recruitment.com

1. Introduction

V1 Recruitment Ltd (“we”, “us”, “our”) respects your privacy and is committed to protecting your personal data.

This policy explains how we collect, use, and store your personal information when you use our recruitment services or visit our website.

We act as a Data Controller under the UK General Data Protection Regulation (UK GDPR).

2. What Information We Collect

We may collect and process the following types of personal data:

• Contact details: name, phone number, email address, postal address.
• Employment information: CV, work history, education, skills, and qualifications.
• Right-to-work documents: passport, visa, or proof of eligibility to work.
• References and background details (where applicable).
• Client data: contact names, roles, and business contact information.
• Website usage data: IP address, browser type, and visit duration (for analytics).

3. How We Collect Your Information

We collect personal data in several ways:

• Directly from you — when you apply for a role, send us your CV, or contact us.
• From public sources — such as LinkedIn, job boards, or professional websites.
• From third parties — for example, references from previous employers or clients.
• Through our website — via forms or cookies (see section 10).

4. How We Use Your Information

We process your personal data to:

• Match you with suitable job opportunities.
• Introduce you to potential employers (our clients).
• Manage our client relationships.
• Communicate about vacancies, interviews, and offers.
• Comply with legal obligations (e.g. right-to-work checks).
• Improve our services and website experience.

5. Lawful Basis for Processing

We process personal data under the following lawful bases:

• Consent: when you give us permission to share your details with clients.
• Legitimate interest: to carry out recruitment activities and manage client relationships.
• Legal obligation: to comply with employment, tax, or right-to-work laws.

You can withdraw your consent at any time by contacting us at lewis.gray@v1recruitment.com.

6. Sharing Your Data

We only share your personal information when necessary, and only with:

• Our clients – potential employers considering you for a position.
• Service providers – such as IT support or data storage partners.
• Regulatory bodies – if legally required (e.g. HMRC or DBS checks).

We do not sell or rent your data to any third party.

7. Data Retention

We retain personal data for 2 years from your last contact with us, unless required by law to keep it longer.

After this period, your data will be securely deleted or anonymised.

You may request deletion of your data at any time (see section 9).

8. Data Security

We take appropriate technical and organisational measures to protect your personal information from unauthorised access, alteration, disclosure, or destruction.

This includes secure servers, password protection, and restricted access to authorised personnel only.

9. Your Rights

Under the UK GDPR, you have the right to:

• Access a copy of your personal data.
• Request correction or deletion of your data.
• Withdraw consent at any time.
• Object to or restrict processing.
• Request data portability (transfer of your data).

To exercise any of these rights, please email privacy@v1recruitment.com.

10. Cookies and Website Tracking

Our website may use cookies to improve functionality and analyse site usage.

You can disable cookies in your browser settings if you prefer.

Analytics data is used only to understand website performance and is not used to identify individuals.

11. International Data Transfers

Your personal data is normally stored within the UK or EEA.

If we need to transfer it outside these areas, we ensure appropriate safeguards are in place (such as standard contractual clauses).

12. Changes to This Policy

We may update this Privacy Policy from time to time.

The most recent version will always be available on our website with the updated date shown at the top.

13. Contact Us

If you have any questions about this Privacy Policy or how your data is handled, please contact:

Data Protection Officer

V1 Recruitment Ltd

First Floor, Swan Buildings, 20 Swan Street, Manchester, M4 5JW

📧 privacy@v1recruitment.com